Built for touring · Web portal + iOS/Android
Your entire tour. One timeline.
Schedules, transport, venues and crew for the whole tour — in one shared timeline that every phone on the tour reads from.
01 · The problem
Stop searching for the latest version.
A tour lives in eight places at once. When doors move, someone posts it in a group chat and half the crew never sees it. CrewFlow keeps one schedule — and when it changes, everyone’s phone changes with it.
- One schedule per tour
- Shows, travel, calls
- Every change is visible
- Old value, new value, who, when
- Readable offline
- Schedule and documents stay on the phone
02 · Show day
Wake up. Know the day.
Lobby call to curfew, in order, with the current moment loudest. Done items fall back. Nothing to dig for.
03 · Travel
Not everyone travels together. Everyone arrives at the same show.
Assign travellers to each leg — a crew, a department, one person. Each phone shows its own movements; the tour manager sees all of them against one day.
04 · Plan on the web
Tour managers build the tour in the portal.
Shows, schedule, transport legs, venues, documents and the crew roster — with roles that decide who can edit what.
05 · Live from your phone
Crew read it on the road.
Today, the tour, travel, documents — cached on the phone so they open in a basement venue with no signal. Changes push the moment they’re saved.
06 · Roles
Same tour. Different view.
Roles are enforced on the server, not hidden behind buttons. Pick one to see what that person opens the app to.
Tour Manager
Administers the tourBuilds the tour, invites the roster, owns the schedule and locks it when it's final.
- Portal
- Tours, crew roster, invitations, lock
- Schedule
- Every show, travel and call for the whole tour
- Travel
- All legs, who's on each, what's unconfirmed
- Phone
- Same timeline as the crew, with edit rights
Production Manager
Runs operationsEdits the show day, transport and documents — administration of the tour itself stays with the TM.
- Show day
- Load-in, soundcheck, doors, curfew — editable
- Travel
- Legs and travellers, editable
- Venue
- Address, capacity, contacts
- Roster
- Read-only
Crew
Reads the tourOpens the app to today: the current moment, what's next, and their own travel.
- Today
- Now, next, the rest of the day
- Travel
- Their own legs and calls
- Documents
- Cached for offline reading
- Changes
- Old value struck through, new value beside it
Technician
Reads the tourSame view as crew, filtered to what their department is called for.
- Today
- Load-in, line check, changeover times
- Venue
- Address, dock, stage, capacity
- Travel
- Department legs only
- Changes
- Pushed the moment a call time moves
Management
Reads the tourOverview without noise — where the tour is, what's next, without the operational detail.
- Tour
- Routing and dates
- Today
- Where everyone is right now
- Travel
- Read-only across the tour
- Notifications
- Only the changes that matter
07 · Questions
The things people ask first.
What CrewFlow is, what it does offline, what it costs, and what it does with your tour’s data.
Early access
Get on the list for your next tour.
We’re onboarding touring teams in small groups. Leave your details and we’ll be in touch when it’s your turn.